request for QUOTATION

Date Issued: 10/31/25
Response Due By: 11/15/2025

Contact Information:
Greg Sanfanandre, Fire Chief
Long Hill Fire Company
5400 Main St
Trumbull, CT 06611
Long Hill Fire Department
(O) 203-452-0779 / (C) 203-814-0983
Gsanfanandre@longhillfd.com

Purpose

The Long Hill Fire District is soliciting quotations from qualified contractors to provide snow removal and ice control services for all District firehouse properties. Services are intended to ensure that properties remain safe, accessible, and fully operational during and after winter weather events.

Locations

• 5400      Main Street, Trumbull, CT
• 6315      Main Street, Trumbull, CT
• 4229      Madison Avenue, Trumbull, CT

Scope of Services

Response Sweeps During Storms

• Apparatus bays, driveways, and responder pathways shall be plowed and cleared when snowfall accumulation reaches two (2) - (3) inches, and again for every additional two (2) – (3) inches of accumulation thereafter.
• Response sweeps are intended to maintain emergency responder access during ongoing  storms.

Post-Storm Cleanup

• Begin final cleanup within 90–120 minutes after the storm ends.
• Perform  curb-to-curb plowing of all lots, driveways, and access lanes.
• Apply Calcium Chloride or DOT Mix to all paved surfaces after final clearing, as appropriate for temperature and conditions.

Walkway Clearing

• Shovel and treat all sidewalks, building entrances, and designated pedestrian pathways.
• Only use materials safe for concrete and masonry.

Salting / Sanding Only Events

• Provide unit pricing by location for sanding and salting-only events where  no plowing is required.

Spot Sanding / Salting

• Provide unit pricing for “spot sanding” or “spot salting” events —      typically limited to targeted areas such as thaw-and-freeze spots or      shaded surfaces where full-lot treatment is not necessary.

Site Marking / Staking

• Prior  to the start of the season, the contractor may mark or stake any      outcroppings, curbing, islands, or other obstructions to prevent damage      during plowing operations.
• Stakes shall be maintained and replaced as necessary throughout the season.

Timing and Availability

• Contractor must be available 24/7 during all winter weather events.
• Work shall begin promptly once snowfall thresholds are met and continue until  completion.
• Contractor must maintain open communication with the Facilities Manager or designee  during all events.

Equipment and Materials

• Contractor shall provide all plows, blowers, spreaders, calcium chloride, DOT mix,  ice melt, and labor necessary to perform the work.
• All materials must be safe for concrete, curbing, and landscaped areas.

Damage Responsibility

• Contractor shall be responsible for repair and/or replacement of any damaged property incurred during the course of performing services — including,  but not limited to, bollards, curbs and curb stops, lawn areas, bushes and plantings, and sidewalks.
• All damages must be reported immediately and repaired at the contractor’s expense.

Proposal Requirements

Each submission must include:

• Company profile and experience with municipal or commercial snow removal.
• Pricing structure including:
  • Per-event snow removal pricing (based on 2" intervals)
  • Cost for sanding/salting only
  • Cost for spot sanding/salting
  • Optional  seasonal or per-visit pricing, if offered
• Proof of insurance and applicable licenses.

Terms

• Contract Period: November 15, 2025 – April 15, 2026.

• The  Long Hill Fire District reserves the right to:
  • Accept or reject any or all bids, in whole or in part.
  • Award the contract deemed most beneficial to the District.
  • Cancel the contract at any time with written notice. 

• Contractor must maintain liability insurance with a minimum coverage of      $1,000,000 and provide a valid certificate of insurance naming the      Long Hill Fire District as additionally insured.

• Invoices   shall be submitted monthly based on total event activity, including  any requested post-event work such as sanding.
  • In cases of discrepancy in snowfall accumulation, NOAA official records will be used as the event indicator.

• Payment terms will be Net 30 days following approved invoicing.

• A separate Snow & Ice Removal Agreement will be issued by the District outlining general liability, indemnification, and administrative      terms.
  • If the District maintains its own sand/salt barrels for in-house use       (e.g., near the District Office), the responsibility for refilling and       supplying those materials rests with the District.

• The  Long Hill Fire District reserves the right to terminate this contract at any time.

Any questions please contact:

Greg Sanfanandre

Fire Chief

203-814-0983

Gsanfanandre@longhillfd.com

· Deutsch connectors on light heads or equipment that may need to be separated

· Butt connectors may be used only where necessary. When a Butt connector is utilized, it shall be heat-shrink style.

· Smoked Lenses

· All flanges surface-mounted on the body/cap will be color-matched to OEM paint and angled for maximum effectiveness

· An Additional Battery has already been installed in the pickup body

· All aftermarket electronics will be wired to the auxiliary battery in the truck bed. NO EXCEPTIONS UNLESS AUTHORIZED.

· Lights mounted on the cap to the core will have their own expansion modules

· Front warning lights to have a dedicated expansion module

· The area under the rear cab seat can be used for electronics with upfit, i.e., Core, radios, etc. Utilizing an under-seat storage system:

       https://www.havis.com/product/strg_box_undr_seat_silv_19_24_ato-133862-0/

· (6) Tecniq E-10 ground lights. Two per side on the running boards and two under the rear bumper

· Whelen 6” Round Low Profile Interior red/white light on cab ceiling

· Do not move lights if the cap doors or tailgate are open

o Small indicator light in the cab

· Windshield window tint band to extend below Inner Edge. 

· Minimal Vehicle color-matched reflective striping will be placed along the lower body panels on three sides of the vehicle. This will include 2 or 3 small company patches.

· Time should be budgeted for programming functionality with the customer. A standard boilerplate of programming won’t be accepted. The programming file will be provided to the LHFD with delivery. 

· Cencom Core system

    CCTL7 Control Head

    Mounted in the headliner, near the factory overhead console

· (2) SA315 Series Speakers

    Dual Siren

   Using Whelen vehicle-specific mounts 

· Havis Wide Console

   3 Radio Slots

        Two Motorola APX8500 

        One Peak PTT-M64G Mobile LTE Radio

   Arges Controller

   MagLite mounted to rear face

   (3) Mag Mic Clips

   Cup Holders

   Arm Rest

· Havis Tablet 

   LHFD will supply the mounting dock

   Mounting style TBD @ pre build

· (1) Blue Sea 5032 Fuse box w/ constant and ignition power 

   Mounted inside console

· Duo Inner Edge FST 

   Red & White except outermost light heads will be Red & Green

· Arges Remote Spotlight

   Driver Side

· (4) Trio Ions – R/W/B

   Mounted in Grille

        Alignment TBD @ pre build

· Headlight Flasher – High Beam & DRL to flash

· (2) Trio T- Ions, 1 ea. Side – R/W/B

   Mounted on the front bumper surface, Location A in the photo

· LED Taillight flasher

· (2) Vertex, Duo, Blue & White 

   1 Per side in reverse lights

· (2) Duo U Series, 1 Per Side – R/W

   Mounted in Rear Bumper Foot Cups, Location E on photo

· (2) VXE Light heads, Single Color, Amber 

   Mounted in rear bumper near license plate, Location F on photo

· (4-6) Trio T-Ions, R/G/A

   Wedge Mounts 

    Mounted in a line above the hatch door, Location G on the photo

· (2) Trio T-ions, R/W/A

    Mounted on the tailgate, Location H on the photo

· (2) Duo U Series, R/G

   Mounted on inner Cap doors

Lights to turn on when the cap is opened 

· Rear Control Head

   CCTL8

· A custom Rockland command cabinet will be added in the future in a separate project. 

   However, the following will be done during initial upfit

        A dedicated 30-amp ignition and constant battery power loop will be provided

        Wiring for the remote heads and speakers will be run, leaving a service loop

· For future speakers and remote radio heads in the command box

        The second control head will be wired, programmed, and left with a service loop for future installation

· (2) Tecniq E18 (no switch) utility lights mounted in the cap area, 1 front and 1 rear

    Red/ White

· 1 Strip Light in each toolbox - Red / White

   On Scene Solutions Access LED – Red / White

· (2) Tecniq E18 (no switch) utility lights mounted on the interior of the cap door

   Red / White

· All cap Lights will default to white with the ability to switch to red on CCTL8

   Lights will turn on when doors are opened

· (2) Blue Sea 5032 Fuse box w/ constant and ignition power 

   Mounted on the forward cabinet wall, 1 per side

· Install three 3 low-profile roof-mounted antennas 

    Preferred location is on the pickup cap

· Install two Motorola APX8500 radios

· Zello M64G Mobile LTE Communicator

· DVRS System

· LHFD will pay for Norcom to give technical assistance if needed at any point

· All radio heads, antennas, and cables will be customer-supplied. Antennas and remote heads are new.

Replace lower-level side warning (Trio Ions) with DUO Tracers mounted on running boards

Total Added Cost _________________ 

Total: _________________________________________

Total w/ alternates: ____________________________________

  · No substitutions, design changes, rerouting, or repositioning of lights, wiring, or installed components shall be made without a written change order approved by the District. Any unauthorized work may result in removal and replacement at the Contractor’s expense.

· A District representative will conduct functional testing and inspection upon delivery. The vehicle will not be accepted, nor final payment issued, until all deficiencies are corrected to the satisfaction of the District.

· A prebuild meeting will be held to determine if any changes or alterations may be added. We understand the above list may not encompass all work, parts, and associated hours within the vehicle. The LHFD will work with the winning bidder in good faith to resolve any issues. 

· The Long Hill Fire District agrees to pay 15% up front upon confirmation that all parts have been ordered. This is to ensure all parts are ordered expeditiously.