Issue Date: September 7, 2026
Response Due By: September 25, 2026
Submit Sealed Bid To: Facilities Manager, Angelo Garcia,
Long Hill Fire District, 5400 Main St, Trumbull, CT 06611
Purpose
The Long Hill Fire District is soliciting quotations from qualified contractors to provide snow removal and ice control services for all District firehouse properties. Services are intended to ensure that properties remain safe, accessible, and fully operational during and after winter weather events.
Locations:
- 5400 Main Street, Trumbull, CT
- 6315 Main Street, Trumbull, CT
- 4229 Madison Avenue, Trumbull, CT
Scope of Services
Response Sweeps During Storms
- Apparatus bays, driveways, and responder pathways shall be plowed and cleared when snowfall accumulation reaches two (2) - (3) inches, and again for every additional two (2) – (3) inches of accumulation thereafter.
- Response sweeps are intended to maintain emergency responder access during ongoing storms.
Post-Storm Cleanup
- Begin final cleanup within 90–120 minutes after the storm ends.
- Perform curb-to-curb plowing of all lots, driveways, parking areas, and access lanes.
- To prevent melted ice patches, snow shall be removed from the perimeters of parking spaces and placed on grass areas without damage to curbs.
- Apply Calcium Chloride or DOT Mix to all paved surfaces after final clearing, as appropriate for temperature and conditions.
Walkway Clearing
- Shovel and treat all sidewalks, building entrances, and designated pedestrian pathways.
- Only use materials safe for concrete and masonry.
Salting / Sanding Only Events
- Provide unit pricing by location for sanding and salting-only events where no plowing is required.
Spot Sanding / Salting
- Provide unit pricing for “spot sanding” or “spot salting” events —typically limited to targeted areas such as thaw-and-freeze spots or shaded surfaces where full-lot treatment is not necessary.
Site Marking / Staking
- Prior to the start of the season, the contractor shall mark or stake any outcroppings, curbing, islands, or other obstructions to prevent damage during plowing operations.
- Stakes shall be maintained and replaced as necessary throughout the season.
Timing and Availability
- Contractor must be available 24/7 during all winter weather events.
- Work shall begin promptly once snowfall thresholds are met and continue until completion.
- Contractor must maintain open communication with the Facilities Manager or designee during all events.
Equipment and Materials
- Contractor shall provide all plows, blowers, spreaders, calcium chloride, DOT mix, ice melt, and labor necessary to perform the work.
- All materials must be safe for concrete, curbing, and landscaped areas.
Damage Responsibility
- Contractor shall be responsible for repair and/or replacement of any damaged property incurred during the course of performing services — including, but not limited to, bollards, curbs and curb stops, lawn areas, light poles, signs, bushes and plantings, and sidewalks.
- All damages must be reported immediately and repaired at the contractor’s expense within 120 days.
Proposal Requirements
Each submission must include:
- Company profile and experience with municipal or commercial snow removal.
- Pricing structure must include:
- Per-storm snow removal pricing by location, based on snowfall accumulation intervals
- Cost for sanding/salting only
- Cost for spot sanding/salting
- Full-season flat fee pricing for the entire November 1, 2026-April 15, 2027 contract period, clearly identifying included services, materials, exclusions, and the proposed billing schedule
- Proof of insurance and applicable licenses.
Terms
- Contract Period: November 1, 2026 – April 15, 2027.
- The Long Hill Fire District reserves the right to:
- Accept or reject any or all bids, in whole or in part.
- Award the contract deemed most beneficial to the District.
- Cancel the contract at any time with written notice.
- Contractor must maintain liability insurance with a minimum coverage of $1,000,000 and provide a valid certificate of insurance naming the Long Hill Fire District as additionally insured.
- Invoices shall be submitted monthly based on total event activity, including any requested post-event work such as sanding.
- In cases of discrepancy in snowfall accumulation, NOAA official records will be used as the event indicator.
- Payment terms will be Net 30 days following approved invoicing.
- A separate Snow & Ice Removal Agreement will be issued by the District outlining general liability, indemnification, and administrative terms.
- If the District maintains its own sand/salt barrels for in-house use (e.g., near the District Office), the responsibility for refilling and supplying those materials rests with the District.
- The Long Hill Fire District reserves the right to terminate this contract at any time.
Questions, please contact:
Angelo Garcia, Facilities Manager
(203) 921-8563 / facilities@longhillfd.com
Emergency Contact for Storm Related Decisions:
Greg Sanfanandre, Fire Chief
203-814-0983 / gsanfanandre@longhillfd.com